350 Main Street. Suite 6, Webster MA 01570
HOW DOES THE PROGRAM WORK?
Step 1: An application is filed with the program office
1. Downloaded under the Homeowner Application
2. Requested from the Office of Community Development by mail (Town of Webster, Office of Community Development, 350 Main Street, Suite 6, Webster, MA 01570), phone (508-949-3800 ext 4004)
3. Requested via email at (firstname.lastname@example.org).
If there are rental units in the property, please also submit theOwner-Occupied Multi-family Supplement Application.
Applicants required to contribute toward the cost of rehabilitation will receive information on banks knowledgeable of the Program from the Program staff.
Step 2: The scope of work is determined
Step 3: The project is put out to bid
Step 4: A Contractor is selected
Step 5: Contractual agreements are signed
Program Staff prepares the following agreements for execution by the property owner:
Signatures on the lien must be notarized. Town staff will serve as the notary free of charge during regular office hours. All of these documents must be executed prior to the start of construction. If there are rental units on the property, the owner must sign a Rental Agreement which limits the rent that can be charged and ensures that the unit will remain accessible to low and moderate income households.
Step 6: Contractor payments are made by the Town.
The Housing Rehabilitation Specialist approves contractor payment requests. Payments will be issued as two-party checks - requiring the signature of both the property owner and the contractor. "Progress" payments to the contractor are based on the percentage of the work completed to date. In addition, ten percent of the total job value is held back until the work is complete and the contractor submits all required sign-offs and warranties.
Step 7: A final inspection is conducted at project completion.
WHAT IF CHANGE ORDERS ARE NEEDED DURING CONSTRUCTION?
From time to time, Change Orders to the contract are required to revise the scope of work, or to change the completion date. Change Orders must be approved by Program Staff prior to the change order being executed.
WHAT IS REQUIRED OF THE HOMEOWNER DURING CONSTRUCTION?
Property owners are expected to take an active role in the project. The contract for the work is between the property owner and the contractor. The Town is not a party to the contract, but Program Staff are present to provide financial assistance and to ensure that the funds are spent properly. The owner should have the name and phone number of the contractor doing the work to be able to ask questions and discuss the progress of the work, matters of concern, or other issues relating to the project.
The property owner is responsible for monitoring daily construction activity. Other responsibilities include:
Program policies prohibit the property owner from entering into outside (side) agreements with the contractor while work provided by the program is ongoing.
WHAT IS THE ROLE OF THE PROGRAM'S HOUSING REHABILITATION SPECIALIST DURING CONSTRUCTION?
The Housing Rehabilitation Specialist is available to provide technical assistance throughout the project. Specifically during construction, the Housing Rehabilitation Specialist: